What are all the roles and responsibilities of the HR Administrator?

HR Administrator will act as the first point of contact person within a company for all employees and external clients for all HR-related queries. HR Administrators help to manage the human resources department from answering employee questions to preparing HR documents to update personal records, Agreement preparation, Recruitment, and Onboarding Paperwork. HR Administrator to management Office Administration Day to Day Activities.

Recruitment Support

• Organize and maintain the Personal Records
• Maintain an Employee Database of budgeted positions’ current status
• Organize the necessary arrangement for the Interview process
• Collect the documents from employees as per the standard checklist
• Maintain the Personal files and update them regularly

 Onboarding & Induction Support

• Organizing the induction Training programs for new joiners
• Creates the personal file of all employees.
• Arrange the company assets for the new joiner

 Attendance and Leave Management

• Track the Attendance of all the employees.
• Track Leave database Management process
• Generate the Employees Reports, Submit them to HR.

 Salary Processing/Payroll

• Prepare the Employee’s Attendance, Leave Reports
• Share the employee reports to the payroll team to start the payroll process

 Employee Data

• Prepare the Employee HRIS Report
• Prepare the Employee HR metrics
• Employee Recruitment Files
• Employee Statutory related Files

 Performance Management 

• Track probation Period Reviews
• Release the Job confirmation Letters
• Initiate the performance appraisal process
• Release the Appraisal Letters to employee
• Share the Salary hike details with the Payroll team

 Employee Separation

• Ensure to collect Resignation letters from employee
• Conduct exit interviews
• Follow up on the clearance Process
• collect the company assets
• Initiate the Full and Final Settlement process

 Employee Engagement

• Organize the employee engagement activities
• Collect the employee’s Grievances, Feedback
• Check the employee satisfaction
• Give the Best solutions to HR Relates issues.

 Facility Management

• Prepare the External vendor Agreements and Employment contracts.
• Manage the Internal & External Vendors and Activities
• Manage the Travel accommodation
• Manage Visa Apply & Renewal process

 HR Administrator other Activities.

• Revise General Office Policies
• Maintain and schedule the Calendar Activities
• Support for Job Advertisement
• Initiate the employee reimbursement Claims
• Manage the petty cash
• Manage the day-to-day expenses.
• Prepare and Release the Official Letters
• Answering company official calls.